Settings

The settings can be accessed via the ribbon menu Start and offer the possibility to customize the behavior of LOGINventory.

LOGINventory Settings

Common Settings

User Settings

These settings are user-specific, i.e. every user of LOGINventory can make his own settings here.

Appearance

Different themes can be used for LOGINventory. Among other things a dark mode is supported, where the background is dark and the icons and fonts are lighter. The icon color and accent color (used in headings) can also be set for each theme. The font color is automatically determined by the theme.

Light:

Colorful:

Gray:

Dark:

Language

When setting the language of the user interface, you can choose between German and English.

You can define your own language settings for the reports. The reports for the selected language will then be available in the ribbon menu when applying reports.

Data Visualization

To visually highlight data in detail views, "newly scanned data" and "no longer current values" can be identified by certain colors. The reference date is the Modified timestamp of the data record.

Here you can define up to which limit value dynamically generated nodes (displayed semi-transparently) are expanded in the tree structure. In the example of the default limit value "200", this means that the subnodes are only displayed directly when the arrow next to the node is clicked, if there are less than 200 dynamically generated nodes below them. For reasons of clarity, the system does not expand tree structures that have more than 200 dynamically generated subnodes.

Application Settings

The application specific settings apply to all users of the LOGINventory installation and the portable version.

General

Here you can set the currency format that is used for storing prices and in reports. You can also define which standard VAT rate should be used in license management in the price calculator and whether gross or net prices should be used.

In addition, it is possible to set that the respective device is not automatically pinged as soon as the info widget is opened (show online status).

Furthermore, the Automatic update of the Custom Property Owner (main user) can be activated or deactivated and a threshold can be set, after how many consecutive scans with the same last logged in user (LastUser.Name) the Owner should be changed.

Proxy Settings

Enable the checkmark to use proxy settings when LOGINventory connects to the internet (e.g. when looking for updates, gathering data from Cloud Subscriptions).

Web API

Use the checkbox to activate the General Web API. If this is activated, users with administrative rights can access all data in LOGINventory via HTTP requests.

Database

The currently configured database connection can be viewed in the setting.

Click the Change Database Connection button to change the current database configuration. To do this, the Management Center closes and a new window for changing the database opens.

When selecting the Data Provider, the options LOGINventory Database, Microsoft SQL Server, and Microsoft SQL Server Express are available. If LOGINventory Database is not selected, a server or instance can be selected from the drop-down menu.

With Name an existing database can be selected or the name of a new database can be entered. This is then created by clicking on Create, or the connection to the selected database is checked by clicking on Verify.

When verifying the connection, the database version is also checked and, if necessary, an update of the database is suggested.

A sub-item of the Verify button is the Integrity Check. This function can be used to check that the database does not contain any incorrect data records.

Transfer Database

In LOGINventory it is possible to transfer the data of an existing LOGINventory database into a new database (also from another database provider). For this purpose the sub-command Transfer database of button Create is selected with the settings of the previous database. The database is copied to the clipboard.

Now the new database provider is selected and the database parameters are specified. Finally, the Transfer button completes the copy operation. To cancel the copy operation, select the Cancel transfer sub-command from the Transfer button. The previous database setting then remains unchanged.

Create Database via Script

The LOGINventory database on the SQL server can also be created "manually" using the following individual steps:

1. Generating database script: The Generate Script sub-command of the Create button can be used to create an SQL script. This can be used to create the database on the database server (e.g. by the database administrator). A suitable script is copied to the clipboard and displayed in the text editor. Finally, it can be executed on the database server.
2. Creation on the SQL server: The database administrator can create the desired database and create the table structure using the script generated above.
3. Initializing the database: After a database has been created on the database server, the node structure should be reloaded using the function Initialize database (sub-command of Create).

Optimizing the database

To speed up the search within the database, indexes are being created automatically in the background. In order to delete all indizes and create new ones, you can use the Optimize function.

Similar to creating a database, you can also optimize the database using a script file. This script file can be created using the Generate Script subcommand of the Optimize button.

Licenses

LOGINventory is delivered with a license for 20 assets as a "test version". After purchasing a license corresponding to the amount of assets to be inventoried, the supplied .license file can be inserted into the database using the "+" button. This automatically deactivates the test license. Since the license is now stored in the LOGINventory database, it does not need to be installed on every PC on which LOGINventory is used.

Several licenses can also be imported here if additional licenses have been purchased.

User Roles

The roles Administrators, Power Users, Users and Guests described in the Authorization Concept can be assigned here. Groups or users can be selected from the ActiveDirectory.

If no roles are assigned, each user is an administrator. When adding roles, you should make sure that an administrator is explicitly set first.

It can also be specified that only members of the "Administrator" role may delete assets. Normally, "Users" and "Power Users" are also allowed to do this.

LOGINventory can also be started here in the context of another user in order to test which data the corresponding user sees. The user's password is not required.

Privacy Policy

Anonymize Usernames

If anonymization of user names is enabled, all future user names entered in the database will be stored in encrypted form. This means that it is not possible to display the names in plain text, nor can these user names be supplemented with information from the Active Directory. Anonymous user names can no longer be made "readable" (and vice versa). After the option has been switched, the user names are only replaced after the devices have been scanned again.

Data Cleaning

To remove data from the database, various criteria can be selected and the cleanup can be performed using Clear now icon.

Active Directory & Cloud Subscriptions

The settings allow you to remove all recorded data per domain for user accounts, computer accounts and group memberships, as well as for Cloud Subscription data (e.g. Microsoft365). The data can also be cleaned regularly according to a freely definable schedule.

We suggest to enable all regular cleaning tasks!

Common Inventory Data

The following actions are performed during cleanup:

• Change log: Entries older than X days are removed from the history.

  Info: Cleansing of the Change log

  This entry should in any case be cleaned up regularly (preferably automatically).
  Cleaning up the change history will never delete assets but you can no longer see which changes were logged X days ago.
  For example, cleaning up the data to the last 30 days will ensure that you can no longer see which exit code a service had 40 days ago. The current value is always kept, however!

• Failed Inventory: All entries older than X days are deleted from the list of incorrectly inventoried devices.
• Orphaned catalog data: For example, if a certain version of a software package is found on a computer, a catalog entry is created for it. However, if the package does not exist later in this version (e.g. because an update was carried out), a catalog entry still exists, but without a link to a computer, i.e. with 0 installations. Cleansing orphaned catalog entries removes these entries without linking.
• Orphaned user data: The "Users" table collects all users that have been referenced somewhere (e.g. because they have installed a software package). This list can be cleaned up so that only those users are left to which a reference still exists.
• Active Directory User Account Change Log: The change log of user data read from the AC older than X days will be deleted.
• Network Connection data All entries of the table NetworkConnection older than X days will be deleted.
• Obsolete asset data: If no entries for a specific catalog, e.g. software packages, have been entered for a device for longer than X days, the corresponding catalog is deleted from the device. This behavior occurs, for example, if the acquisition was previously performed with Windows APIs, but lately only via SNMP.
  In addition, user-related data (e.g. software packages installed in the user context, network drives,...) are removed if they have not been encountered for X days (e.g. because the scan was no longer run in the user context).
• Bootlog: The cumulated list of boots and shutdowns of computers can be cleaned up to the last X entries (per device).
• User Logons: The cumulative list of logons of users to computers can be cleaned to the last X entries (per device).

If a check mark is set for "Automatically clean data on a regular basis, taking the settings into account", the data will be cleaned up daily with the defined limit values.

Asset Management Settings

Track Changes

For each table, you can specify whether changes are to be logged. The changes can then be viewed in the tab "Changes" in the data view.

Lifecycle

The settings here relate to the Asset Details page in the Web Viewer and influence which options are available when storing lifecycle entries and when documenting the hand out and return of devices.

Tags

This list can be used to create tags, e.g. frequently used keywords that are to be made available when creating lifecycle entries and when documenting the hand out and return of devices via the Web Viewer.

These are suitable, for example, for documenting that devices have been handed over “incl. charging cable” or “incl. laptop bag”, which means that this information does not have to be typed manually into the comment field and the handover process can be completed more quickly.

By activating the corresponding checkbox, end users can also add their own values via the web interface, which are not specified here.

Hand Out / Return

If desired, a document in PDF format with terms of use for the company devices can be stored here. If the corresponding checkbox is set, the user must accept these conditions during the output process in order to complete the hand out process. The terms of use can be viewed in the web browser.

The text “Terms of use accepted” is then added to the end of the note field of the generated lifecycle entry.

If the option Set lifecycle entries to read-only when creating them is selected, lifecycle entries can no longer be subsequently edited and can no longer be deleted via the info widget. Deleting entries is then only possible by users with the Administrator or Power User role (see authorization concept) via a query with lifecycle entries. Such a query can either be created yourself or can be found in the supplied queries under IT Inventory.

You can also configure that signatures are reduced to X pixels in height before saving. By default, this value is set to 150 pixels and can be adjusted if required. Signatures that are already in the database can also be reduced to the desired height using the corresponding button.

Documentation

The selected tables are available as base tables when you create new dynamic documents, reports and dashboards.

Corporate Style

Both reports and dynamic documents use the logos stored here. For example, company logos can be integrated into the documentation. The stored color palette is used when creating dynamic documents.

Task Service

Mail server settings and default e-mail addresses for Notifications.

Data Acquisition Settings

Common Settings

The storage location of the data directory can be specified here. The data directory is the path in which the result files (.inv files) of the different inventory methods are stored. All users of the data directory need write access to this directory, i.e:

• All users whose computers are inventoried via Logon-Script
• The LOGINventory Data Service service

With the share button, the directory can be shared and the necessary rights for the Logon-Script can be set. The following rights are set in the file system: Authenticated users: Full; Local service: Modify.